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· VESTRY MEETING MINUTES

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Vestry Meeting Minutes

Feburary 12 , 2003

Vestry members present: Oscar Hartman, Senior Warden; Linda Ross Aldy; David Conn; Al Doty; Bill Fanning; Suzanne Files; Sherry Mosley; Keith Obert; and David Wilson.

Others present: Steve Downs, Treasurer; Seymour Pooley, Chairman of Search Committee; Charles Warwick, Chairman of the Long-Range Planning Committee; Clint Doby, Cathy Strauss, Hermine Welch; and Jeannine Barrett, Clerk.

Oscar Hartman opened the meeting with prayer.

Oscar Hartman presided over the meeting.

BUSINESS:

Approval of Minutes. Linda Ross Aldy made a motion that the minutes of the January Vestry meeting be approved as submitted. Suzanne Files seconded the motion and the motion passed unanimously. Al Doty made a motion that the minutes of the Annual Parish meeting be approved as submitted. Suzanne Files seconded the motion and it passed unanimously.

Approval of Jeannine Barrett as Clerk of the Vestry. Linda Ross Aldy made a motion that Jeannine Barrett be approved as Clerk of the Vestry. Suzanne Files seconded the motion and it passed unanimously.

Approval of Steve Downs as Treasurer. Keith Obert made a motion that Steve Downs be approved as Treasurer. Al Doty seconded the motion and it passed unanimously.

Report of Long-Range Planning Committee. Charles Warwick, Chairman of the Long-Range Planning Committee, provided a brief history, as well as an update of the work of the Committee. The Committee was formed at the suggestion of John Sewell. Terry Byrd Eason was hired to perform a three-stage conceptual plan and has completed the first two phases. Upon completion of the second phase, the Committee made a recommendation to the Vestry that the third phase be put on hold until at least three months after the new Rector begins. Oscar Hartman asked that the Committee meet to determine whether the third phase should be started. It was thereafter suggested that the third phase should be delayed until the new Rector is hired.

Report of Search Committee. Seymour Pooley, Chairman of the Search Committee, provided a synopsis of the Committee's work. The Committee has collected and reviewed from the candidates resumes, copies of sermons and answers to questions provided by the Committee. At the next meeting, the Committee will attempt to pick the top three or four candidates and begin the process of visiting the candidates. Once that process is completed, the Search Committee will submit their recommendation to the Vestry for approval. The recommended candidate will visit the Chapel and meet with the vestry prior to the vestry's vote.

Commission Assignments and Reports. Oscar Hartman reported that the nine Vestry members are divided into three Commissions. The Commissions will be led by a Convenor who will provide a report at each meeting. Al Doty, Convenor of the Christian Growth Commission, advised that all Committee Chairs have been named and that he will divide the Committees to be overseen between the other two Vestry members on this Commission, Sherry Mosley and Keith Obert. Suzanne Files, Convenor of the Christian Service Commission, has previously provided a an overview via e-mail. David Conn and Philip Gaines serve on the Christian Service Commission. David Wilson, Convenor of the Christian Stewardship Commission, provided a synopsis of the Committees under this Commission. Linda Ross Aldy and Bill Fanning serve on the Christian Stewardship Commission.

An organizational chart listing the Commission vestry members and the various Committee and Committee heads was passed out and will be posted on the bulletin board in the Parish Hall.

Report on Mannsdale Heritage/Highway 463. Clint Doby, with assistance from Cathy Strauss and Hermine Welch, gave an update of the work proposed by the Mississippi Department of Transportation to Highway 463. Clint Doby provided an overview of the proposed Overlay District Resolution which was previously provided to the Vestry members. After discussion, Linda Ross Aldy made a motion to adopt the Resolution, which supports four-laning Highway 463 to the Reunion/Annandale Parkway only. Sherry Mosley seconded the motion, and it passed unanimously.

Authorization for Bank Checking Account Signatures. Al Doty made a motion that the Senior Warden, Junior Warden and Treasurer be authorized to sign on the Chapel checking account. Linda Ross Aldy seconded the motion and it passed unanimously.

Authorization to Renew David Cox Realty Listing. Oscar Hartman provided information regarding .7 acres of land that was left to the Chapel and which has been listed with David Cox Realty for $24,400. Bill Fanning made a motion to renew the listing with David Cox Realty. Al Doty seconded the motion and it passed unanimously.

Authorization to add Youth Member to the Vestry in Advisory Capacity. The Mississippi Diocese has added a youth member to the annual meeting in an advisory capacity and the some interest has been expressed in adding a youth member to the Vestry of the Chapel. After discussion, Al Doty made a motion that a youth member, to be appointed by the Senior Warden, be added to the Vestry and Linda Ross Aldy seconded the motion. After further discussion regarding the details of the capacity of a youth member, the motion passed unanimously.

Youth Trip to Honduras. Al Doty provided an update of the youth trip to Honduras scheduled for June, 2003. To date, 13 Chapel Youth and 4 non-Chapel youth have signed up for the trip. The total of persons (including adults) signed up for the trip is presently 24. Following discussion regarding the youth trip, Oscar Hartman asked the Vestry to contemplate which trips associated with the Chapel need to be approved by the Vestry in advance. Oscar Hartman also suggested that a policy regarding the approval of any such trips be put into place as soon as possible.

Financial Report. Oscar Hartman distributed a handout of the Preliminary Budget for 2003 and advised the Vestry that the Finance Committed will continue to work on the budget, toward a goal of having an approved budget in March, 2003.

Dewees Property Update. David Wilson provided an update of the repair work on the Dewees property. The electrical and plumbing systems are being looked at and a new septic system is being installed. Four estimates have been obtained regarding the leveling/stabilizing of the foundation, and David Wilson is going to meet with an engineer regarding a recommendation of the foundation work to be performed. The work currently being done is simply to make the house livable, as Chris and Mandy Russell have leased the house for one year, with a one-year extension.

March Gray Center Sunday. One of the items mentioned a previous listening session was the possibility of having a Chapel weekend at the Gray Center. David Christian reserved a weekend in March, which was basically the only weekend available; however, no definite plans for the weekend have been formulated. Following discussion, it was the belief of several of the Vestry members that the weather might be too cold for some of the activities at the Gray Center and that there would not be enough time to plan the activities. For those reasons, David Christian will cancel the reservation and the possibility of having the weekend at a later date will be explored.

Oscar Hartman advised that some of the Vestry meetings might possibly be rescheduled for later in the month in order that the Finance Committee be allowed sufficient time to work on proposed items. Once the dates are scheduled, the Vestry members will be provided with a listing of same.

The meeting was adjourned with prayer at 9:00 p.m.