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· VESTRY MEETING MINUTES

· ANGLICAN FAITH

Vestry Meeting Minutes

July 10 , 2002

Vestry members present: Ann Homer Cook, Senior Warden; Stuart Burgess, Junior Warden; Linda Ross Aldy; Al Doty; Suzanne Files; Oscar Hartman; Don Long; and David Wilson.

Others present: David Christian, Priest-in-Charge; Trace Swartzfager, Treasurer; and Jeannine Barrett, Clerk.

David Christian opened the meeting with prayers and Bible study.

Ann Homer Cook presided over the meeting.

Ann Homer Cook gave an update of the status of the budget, which is currently $64,000 short and which has been handled by using reserve funds. If the budget continues as it, it will be an additional $40,000 short by the end of the year. As of July, some reserve funds have been utilized. The Budget Committee met but is not making a recommendation at this time as to how to resolve the budget shortage. There is a total of approximately $170,000 in the various reserve funds.

Options that might help the budget situation were presented and discussed, including: 1) asking the Committes to make voluntary cuts to their budgets, and 2) using reserve funds. After discussion of the options mentioned, it was decided that Trace Swartzfager should get the actual figures for the budget to the Vestry, which will analyze and make suggestions for areas that might be cut, present that information to the Committee Chairs and ask for their recommendations regarding streamlining their budgets. Once that has been done, the Vestry will meet again to make changes to the budget. A date for this first meeting for the Vestry was scheduled for Sunday, July 14, 2002 at 12:30.

Approval of Minutes. Approval of the minutes was postponed.

Treasurer's Report. The Operating Budget vs. Actual for January through June, 2002 was distributed and discussed. The Treasurer's Report was accepted as presented.

BUSINESS

Approval of Applications of BIll Fanning and Annetta Allred to become Diocesan Lay Readers. The applications for lay readers must be approved by the Vestry. Bill Fanning and Annetta Allred have submitted applications to become lay readers. Linda Ross Aldy made a motion that the applications of Bill Fanning and Annetta Allred to become lay readers be accepted. Don Long seconded the motion and it passed unanimously.

Election of Annual Council Delegates. Ann Homer Cook announced that it is time to elect delegates for the 2003 annual council. The requirements are that the delegates be at least 18 years old and communicants of the parish. The dates for the 2003 council are January 31 through February 2. There should be three delegates and up to three alternates elected. Names of persons who have expressed an interest in serving were mentioned, including: Larry Stroud, Frances Christian, Gibson Sims, Oscar Hartman, Annetta Allred, and Ann Homer Cook, who will already be at the Annual Council in order to be commissioned. Al Doty made a motion that the following persons be elected as representatives at the 2003 Annual Council: Frances Christian, Larry Stroud and Oscar Hartman as delegates; and Annetta Allred, Gibson Sims and Ann Homer Cook as alternates. Suzanne Files seconded the motion and it passed unanimously.

Reports were given on the following items of information:

• Charles Warwick faxed in a report from the Long Range Planning Committee regarding the parking situation. At this point, the Committee is not able to make a recommendation.
• David Wilson distributed a handout and presented information about a weak spot in the Chapel floor. The problem has been analyzed and David Wilson has located a contractor who will perform the necessary repairs at cost.
• Ann Homer Cook reported that efforts are continuing to get the cemetery deeds in order. Don Long and Judy Barnes have been working to get the deeds accurate. It was pointed out that a policy regarding guidelines for the cemetery should be finalized.
• David Christian reminded everyone that the Golf Tournament will be this Saturday. Sanford Thomas will be cooking out at the Chapel afterwards and there will be a silent auction.
• David Christian reported that Nat Duncan will begin working as the Youth Minister on Monday, July 15, 2002. David Christian reported that approximately 90% of the leaders for Rite 13, J2A and YAK are in place.
• The taking of family pictures for the pictorial directory is continuing.
• The Search Committee is working on writing the Parish Profile from the results of the questionnaires submitted by the Parish.
• Al Doty reported that the work of the Organ Committee is almost done. There will need to be one more meeting with John Paul regarding revoicing the organ.

Don Long was thanked for his work on the Tree of Life project.

Oscar Hartman made a motion that the meeting be adjourned. Linda Ross Aldy seconded the motion and it passed unanimously.

The meeting was adjourned with prayer at 7:45 p.m.