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· VESTRY MEETING MINUTES

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Vestry Meeting Minutes

August 13, 2003

Vestry members present: Oscar Hartman, Senior Warden; Scott Carter, Junior Warden; Linda Aldy; David Conn; Al Doty; Suzanne Files; Philip Gaines; Susan Lawrence; Sherry Mosley; Keith Obert; David Wilson

Others present: Judy Barnes, Clerk; Chris Bourn; Stuart Burgess; David Christian, Priest in Charge

Oscar Hartman presided over the meeting. It was opened with a meditation by David Christian.

BUSINESS:

Executive Session. Linda Aldy made the motion for the vestry to go into Executive Session. Suzanne Files seconded the motion and the motion carried unanimously. The vestry discussed personnel issues and Linda Aldy discussed plans to be carried out by a Personnel Committee she heads which also includes Ann Homer Cook and Anne Mollere, with Scott Carter and Oscar Hartman also being members. Following the Executive Session, the vestry then went into its regular meeting.

Approval of Minutes. Linda Aldy made the motion to approve the July minutes as written. Suzanne Files seconded the motion and the motion carried unanimously.

Commission Reports. Al Doty reported on the activities of the Christian Growth Commission. The upgrades to the nursery rooms are mostly complete. Rugs in the Education Building are being cleaned. Ruby Medlin and Lee Ann Bryan have been working on readying the rooms for Sunday School classes to begin after Labor Day. Catechist training has begun and Ruby Medlin is encouraging any interested adults to visit at least part of a training. More teachers are needed. During the summer the adult Sunday School classes have met together. There will be two classes and a weekday Bible study class again in the fall. The Youth Formation Committee has met and has discussed various issues, funding for youth programs and plans to make up the deficits from the 2003 youth trips. The committee will report to the vestry about its efforts and plans. Budget requests and trip plans will come through the committee to the vestry for approval. A 'thank you' reception is planned for August 20 to express appreciation for the youth leaders. Adult and Children's Choir practices will start up soon. Stuart Burgess updated the vestry on the Luau draw-down ticket sales with 110-120 sold to date. Plans for the event are proceeding well and crews will begin cooking Thursday night.

Suzanne Files reported on the activities of the Christian Service Commission. Wednesday Night Suppers will begin on August 20. David Conn reported that he has found a new cook and will work closely with her to ensure good meals while monitoring the costs. Philip Gaines reported the Servant Ministry Committee is meeting monthly and Stephanie Bell is the new youth representative on the committee. Tony Risher is coordinating Chapel volunteers for a Habitat for Humanity project in October. Gaines said the committee is looking for more 'hands on' ministries for church members to get involved in. The committee is also looking to support more Madison-area ministries. Servant Ministry has made donations to several ministries with the largest going to Madison County Stewpot.

David Wilson reported on the activities of the Christian Stewardship Commission. The Education Building second floor project is well underway. A number of volunteers painted the rooms over the weekend. Susan Lawrence said the youth want to come up with a plan for a mural. Scott Carter reported the new air conditioning in the chapel is finished and there is a noticeable difference. A $10,000 donation is expected toward the cost. Carter reported that Chris and Mandy Russell are moving out of the Dewees House and Billy Kuhn is vacating the garage apartment. He has discussed planting a border along Gluckstadt Road with landscape committee chairman, Herman Crowder. It was also suggested the existing post and chain border on the Chapel grounds could be repeated on the Dewees property. Roof repairs will be postponed at least until cooler weather. Oscar Hartman reported discussions continue regarding stabilization of the Dewees House.

Choir Chairs. Al Doty has received a request from the choir for 12 chairs to replace the metal folding chairs they have been using. He displayed one option costing $2,064. The vestry decided to table a decision and solicit the advice of an interior designer. David Christian will contact Dorothy King.

Youth Report. Susan Lawrence reported that EYC will begin August 24. She said a DOY weekend is coming up September 19-21 and she and Charlie Christian from the Chapel are on the DOY Council. Council Training is August 29-31. She said Nat Duncan will be meeting soon with the leaders of Rite 13 and J2A to plan for the fall. He will be leading the YAC group. Lawrence also said a group of youth are assisting with planning programs and events and they hope for more coordination between the Sunday morning programs and EYC.

Clergy Report. David Christian reported he is making himself available to talk to any parishioners concerned about General Convention. He said around 50 people came to the 10:00 a.m. discussion time last Sunday. He is planning a mailing that will include copies of Bishop Gray's statements and information about planned public meetings and appearances. He anticipates offering a class after Labor Day on the Bible and Sexuality. It was asked if Bishop Gray could come to the Chapel and David will look into it. There was general discussion about reactions to General Convention decisions and implications for the Chapel.

OTHER BUSINESS: The next vestry meeting is scheduled for Wednesday, September 17 at 6:30 p.m. Three delegates and three alternates will be chosen at that time for Annual Council, February 6-8, 2004.

Linda Aldy made a motion to adjourn the meeting, which was seconded by Al Doty and approved unanimously. The meeting closed with prayer.