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· VESTRY MEETING MINUTES

· ANGLICAN FAITH

Vestry Meeting Minutes

November 13, 2002

Vestry members present: Ann Homer Cook, Senior Warden; Linda Ross Aldy, Scott Carter; Suzanne Files; Oscar Hartman Don Long; Brooks Mosley; and David Wilson.

Others present: David Christian, Priest-in-Charge and Jeannine Barrett, Clerk.

Ann Homer Cook opened the meeting with prayers and Bible study.

Ann Homer Cook presided over the meeting.

BUSINESS:
Endorsement of Application for Renewal of Lay Readers’ Licenses. Ann Homer Cook reported that the Vestry must endorse applications for renewal of Diocesan lay readers’ licenses. Brooks Mosley made a motion that the applications for renewal of Diocesan lay readers’ licenses be endorsed. Don Long seconded the motion and it passed unanimously.

New Chapel Banner. Ann Homer Cook distributed copies of a memo from Judy McLarty requesting approval for the Altar Guild to have a new banner made for the Chapel. David Christian reported to the Vestry that a Parishioner who previously moved out of state and who returned to be married in the Chapel recently was due a $200 refund for the music fee for the wedding. The person had indicated that the refund was not necessary and David Christian suggested that the person be contacted to determine whether the $200 could be used for the cost of a new banner for the Chapel, with an inscription to be put on the back of the banner indicating the donation. Linda Ross Aldy made a motion that the Vestry authorize a new banner to be made for the Chapel, with the provision that the person who was due a refund for the music fee from a wedding be given the opportunity to donate the amount of the refund for the banner and be given credit for that donation on the back of the banner. Brooks Mosley seconded the motion and it passed unanimously.

Date for Annual Parish Meeting. Ann Homer Cook reminded the Vestry that the proposed date for the 2003 Annual Parish Meeting is January 12, 2003. The Vestry members present indicated that this date was acceptable with each of them.

Discussion of Results from October Listening Sessions. Ann Homer Cook advised that there were two (2) listening sessions in October, both of which had a relatively small number of people in attendance. At the first listening session on Sunday, David Wilson made a request that the tenor for the choir be rehired. During a discussion of the matter, it was suggested that possibly Ed Dacus could pay the salaries of the tenor and bass singers out of his budget for the remainder of 2002 and then address the issue of the 2003 salaries when the budget is set. Some of the Vestry members expressed an interest in having a choir at the 8:45 services and the suggestion was made to possibly have a youth ensemble some of the time. Ann Homer Cook asked that the Committee get together with Ed Dacus and explore the possibility of hiring the bass and tenor singers for the rest of 2002 and see what could be done for a choir at the 8:45 services. Don Long made a motion that the bass and tenor singers be rehired for the remainder of 2002 and be considered in the budget for 2003. Brooks Mosley seconded the motion. Also at the Sunday listening session, Jan Smith attended to express her thanks to the leadership and Vestry. At the Wednesday listening session, Charles Warwick expressed an interest in involving the youth in more of the fund-raising campaigns. Melissa Cavett asked that there be more teachings about Jesus available and asked that the Search Committee be aware that this is important in the consideration of a new Rector.

Financial Report. Ann Homer Cook reported that 92 pledge cards have been turned in as of November 13: 88 pledge totaling $336,482 and 4 non-pledge. Ann Homer Cook distributed handouts of the Operating Budget vs. Actual for January through October 2002 and the DITC Profit and Loss January through October 2002. During a discussion of the handouts, there was a request that the monthly expense and income information be added to the monthly report. That request will be relayed to Dale Marcum and he will be asked to be at next month’s meeting so that questions about the report can be addressed. Scott Carter reported that the Finance Committee will meet with Dale Marcum prior to the December meeting. As a matter of clarification from the October meeting, it was reported that the Diocesan pledge amount was 13%; however it actually stands at 14%.

Approval of Minutes. The October minutes were approved as submitted.

Possibility of Offering Dave Ramsay’s Financial Peace University. Suzanne Files was asked by a person who asked to remain anonymous that it was the feeling of some parishioners that an announcement regarding the Dave Ramsay program which was made at the 11:00 service the prior Sunday was inappropriate.

Policy on Requests for Funds. Ann Homer Cook distributed a Draft Fund Raising Policy which was drafted in response to concerns that some people have expressed regarding some of the announcements being made during the services. After discussion regarding various guidelines to be followed pertaining to announcements, Oscar Hartman made a motion that there be no announcements from the floor, that all announcements are to be made by the Rector, unless invited and introduced by the Rector. After further discussion, David Wilson seconded the motion and it passed unanimously.

NON-AGENDA ITEMS:
Ann Homer Cook announced that the Nomination Committee consists of: Glenn Smith, Heber Simmons, Debbie Rayner and the Vestry members who will be going off the Vestry.

Oscar Hartman presented the question of whether the Vestry needs to pre-approve things such as the youth mission trip. Ann Homer Cook advised the Vestry that things such as this should go through the Commission and the Vestry should at least be made aware of them before they are presented to the Parish. David Christian will talk with Nat Duncan to make him aware of this fact for future reference.

The meeting was adjourned with prayer.